Job Description

Job Description

Job Description

As a  Transaction Coordinator, you will manage the administrative details of real estate transactions, keeping all parties informed, organized, and on track. You’ll be a vital part of the team, providing exceptional support and ensuring every transaction progresses seamlessly from contract to closing.

$50,000 + based on experience

Key Responsibilities:

Document Management & Review

• Receive submission forms and signed documents from agents.
• Review documents for missing dates, signatures, and compliance issues.
• Upload and organize documents in  Skyslope and  A-Frame for broker review and tracking.
• Prepare amendments/addenda using templates or agent direction and send for signature.
• Send signing requests for missing signatures or non-customized documents.

Deadline Tracking & Communication

• Identify transaction deadlines (e.g., inspection, financing, HOA review) and send calendar invites and email reminders to agents.
• Follow up with agents, parties, and lenders to ensure contingencies and deadlines are met.

Client Support

• Call clients to introduce yourself as an additional resource for their transactions.
• Send  TrustFunds information and inspector lists (buyers only) when requested.
• Coordinate appraisal scheduling and group text with agent and client if the appraisal is “good.” If not, notify the agent directly.
• Assist in scheduling inspections and confirm earnest money (EM) is paid.

Pre-Closing Preparation

• Confirm inspection amendment work is completed, and paid receipts are provided.
• Request missing documents and ensure the file is complete one week before closing.
• Confirm the closing has been scheduled with all parties.

Post-Closing Tasks

• Submit the settlement statement and check to Skyslope for processing.
• Text clients to request 5-star reviews using agent-provided review links.

Other Responsibilities

• Coordinate listing status changes for listings.
• Address broker compliance issues and communicate updates to agents.
• Manage the distribution of amendments or additional documents to all parties.

What We’re Looking For:

• Exceptional attention to detail and organizational skills.
• Strong communication skills for interacting with agents, clients, and third parties.
• Proficiency with real estate transaction platforms (e.g., Skyslope, A-Frame) is preferred.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Real estate or administrative experience is a plus.

PEMBERTON HOMES is a relationship-based real estate group located in Edina, MN. Finishing 2021 as the top 5 teams in the state for all brokerages by transaction count, we have been family-run for 40+ years and family values are important to us, our culture is critical, and we hire agents and staff based on culture fit and core values. We are a team of real estate agents and support staff striving to create the industry's best customer experience. We are rated "Best of Zillow" and have over 400+ online 5-star reviews and we take the client experience seriously.

We look forward to meeting you soon!

Job Tags

Similar Jobs